Fields

Quick overview

Each entry may include of one or more fields. Fields allow you to structure your data within an entry. Fields may contain text, numbers, dates, files, relationships to other entries or even dynamic lists.

What are fields in Numenon?

Fields allow entries to store structured data, making it easier to organize, filter, and retrieve information.

For example, imagine you have an entry titled "Awesome Website for Super Brand" labeled as "Project". It would be useful to have fields like "Due Date", "Project Client", "Project Lead", "Project Brief", and "Status". These fields help you quickly access important details about the project when viewing or filtering the entry.

Types of Fields

1. Simple Fields

   • Text: A basic text field for short or long text.
     Example: Project Brief—A detailed description of the project’s scope, goals, and deliverables.
   • Rich Text: Similar to the text field, but allows basic formatting (bold, italic, strikethrough) and the addition of links.
     Example: Project Timeline—A detailed breakdown of the project's milestones, where you can include links to key documents or resources.
   • Number: A field for numerical data.
     Example: Budget—The total project budget, e.g., $10,000.
   • Date: A field for dates in the format YY-MM-DD.
     Example: Due Date—The date by which the project should be completed, e.g., 2025-05-01.
   • Options: A dropdown menu with manually created options for easy selection.
     Example: Status—Indicates the current status of the project. Options might include "Active", "On hold", "Completed", "Cancelled".
   • Boolean: A checkbox for true/false values (yes/no, on/off).
     Example: Outsourced—A checkbox to indicate if the project work has been outsourced. The options are Yes or No.
   • Datetime: A field for both date and time, formatted as YYYY-MM-DD HH:mm.
     Example: Kickoff Date—The project’s official start time, e.g., 2025-04-01 09:00.
   • Image: Allows you to upload or select an image from the entry images. Supported file types: jpeg/jpg, png, gif, svg.
     Example: Project Logo—An image representing the project, such as the client's logo or project visual.
   • File: Similar to the image field, but allows you to upload any file type.
     Example: Project Proposal—A file upload for the detailed project proposal document.

2. Relation Fields

   • Relation: Connects the current entry to other entries, whether from the same label or different labels.
     Example: Client—A relation field connecting the project entry to a specific client entry (e.g., "Super Brand").

3. User Fields

   • User: Links the current entry to a specific system user.
     Example: Project Lead—Links the project entry to the user assigned as the lead on the project.

4. Dynamic List Field

   • Dynamic List: Dynamically fetches and displays entries based on specific conditions. For more information on Dynamic Lists, see here.
     Example: Upcoming Projects—A dynamic list that displays all projects with a Due Date within the next 30 days.

Field Management

Fields can be either public or associated to a label.

• Fields associated to a label: When a label is assigned to an entry, any fields associated with that label are automatically added to the entry. However, using all the fields is optional—you can remove any fields you don't need.

Head over to our How-to Guides to see how you can manage your fields and associate them with labels.