Users, Roles, Teams & Permissions

Numenon provides a flexible system for managing users, roles, and teams, ensuring that access to entries and spaces is well-controlled. This system allows you to define who can create, edit, delete, or view content, both at the space level and within individual entries.

Users & Roles

Each space in Numenon has its own set of users, meaning that access and roles are assigned per space, rather than globally.

You can view and invite users by clicking "Space options" in the bottom-left corner of the screen and then selecting "Users".

User Roles

Each user is assigned a role that defines their permissions within the space. The available roles are:

1. Guest

🔹 Access: Can only view specific entries they have been given access to.
🔹 Limitations: Cannot create, edit, or delete entries and cannot access other areas of the space.
🔹 Use case: Ideal for external collaborators, clients, or stakeholders who only need to review content.

2. Normal User

🔹 Access: Can create new entries and edit their own. Can also edit and delete other entries where they have explicit permissions.
🔹 Inviting Users: Can invite other users and teams to specific entries.
🔹 Limitations: Cannot modify space settings or manage users at the space level.
🔹 Use case: Best for team members contributing regularly to projects or content.

3. Manager (TBA, but suggested functionality)

🔹 Access: Can create, edit, and delete all entries within the space.
🔹 User Management: Can invite users and teams to the space.
🔹 Limitations: Cannot modify core space settings.
🔹 Use case: Suitable for team leaders or project managers who need broader control without full administrative privileges.

4. Admin

🔹 Access: Can create, edit, and delete all entries.
🔹 User Management: Can invite and remove users from the space.
🔹 Space Settings: Can modify space settings (e.g., name, visibility, integrations).
🔹 Use case: Best for space owners or key decision-makers who need full control.

Teams

Teams allow you to group users together, making it easier to manage access and permissions for multiple people at once. Instead of inviting individual users to entries, you can invite an entire team.

Why Use Teams?

✔ Faster permissions management – No need to add users one by one.
✔ Consistent access control – Ensure the same permissions for all members of a department or role.
✔ Flexible organization – Teams can be customized to match your workflows.

Examples of Teams:

• Developers – Can access technical documentation and project tasks.
• Designers – Can access branding materials and UI/UX guidelines.
• Accountants – Can access financial reports and invoices.
• Managers – Can oversee multiple teams and projects.

How to Create a Team

1. Go to "Space options" → "Teams".
2. Click "Create Team", enter a name, and add users.
3. Assign the team to entries as needed.

Read more about Entry Permissions here.